Payroll Procedures
Effective January 1, 2002, direct deposit to the banking institution of their choice became the only way new employees would be paid. The University recognizes that some employees are unable to obtain a bank account and thus are unable to participate in a traditional direct deposit arrangement. The University has contacted several local banks and obtained potential solutions for employees with this situation. For additional information regarding direct deposit service, please contact Jan Hudson in the Libraries' Human Resources Office or the University's Payroll Office.
When you complete and submit the direct deposit form, your paycheck will automatically be deposited into a bank account of your choosing. As an accompaniment to direct deposit, you are encouraged to sign up to receive your check stub electronically instead of by paper. Complete the Request to Receive Electronic Pay Stub form and you will receive an email advising you when your check stub has been posted on the UGA Self Service website.
Salaried biweekly staff: Salaried biweekly staff are paid every other Friday. Each department in the Libraries collects timesheets on a biweekly basis and forwards them to the Libraries' Business Office by Thursday morning at 9 a.m. (Departmental or divisional deadlines may be earlier). Any timesheet without a signature (that of either the supervisor or employee) will not be processed for payment.
Payroll deductions schedule for salaried biweekly staff:
The following deductions are made from the first check received in a month:
- Annuities
- Long Term Disability Insurance premium
- Accidental Death and Dismemberment Insurance premium
- Life and Supplemental Life Insurance premium
- Dental Insurance premium
- Dependent Care
- MedFlex*
- Health Insurance premium
- Parking fees
- Dependent Care
- MedFlex*
Monthly staff: monthly staff are paid once a month on the last working day of the month.
Checks/check advisement stubs are issued through the Payroll Department to the Libraries' Human Resources Offices where they are processed and distributed to each Libraries' department. A note goes out on grapevine when the checks are ready to be picked-up.
SOURCE: Florence E. King, AUL for Human Resources, November 2000; updated January 2007; updated June 2008; October 2008.